Privacy Policy

1. Introduction

Fireside AI, Inc. (“Fireside AI,” “we,” “us,” or “our”) is committed to protecting your privacy and personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you use the Climate Insight Research Platform™ (“Platform”), accessible at climateinsight.ai, or engage with our AI Agentic development and consulting services.

Fireside AI, Inc. is headquartered at 30 No. Gould St., Sheridan, WY, USA, with international operations in California, India, and Singapore. All intellectual property, logos, code, copyrights, and trademarks are the property of Pyraxis Holdings™.

By accessing or using our services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access our website or use our services.

2. Information We Collect

2.1 Information You Provide Directly

• Contact information (name, email address, institution, company name)
• Account registration information for the Climate Insight Platform
• Research project data, documents, and analytical reports you create
• Communications sent through the collaboration chat feature
• Feedback, survey responses, and support requests
• GDPR consent records and cookie preference choices

2.2 Information Collected Automatically

• Device information (browser type, operating system, device identifiers)
• Log data (IP address, access times, pages viewed, referring URL)
• Usage data through analytics services (page views, session duration, interactions)
• Cookies and similar tracking technologies (see Section 5 and our Cookie Policy)

2.3 Information from Third Parties

We may receive information about you from third-party sources, including business partners, marketing partners, and publicly available sources, to supplement the information we collect directly.

3. How We Use Your Information

• To provide, maintain, and improve the Climate Insight Research Platform
• To authenticate users and manage account security via OAuth 2.0
• To facilitate collaboration between researchers through chat and project sharing
• To process and display data from external scientific APIs (USGS, NASA, NOAA, ESA, etc.)
• To generate AI-powered analytical reports and research summaries
• To send platform notifications about seismic events, solar flares, and team activity
• To personalize your experience and deliver content relevant to your research interests
• To analyze usage patterns and improve platform performance (with consent)
• To comply with legal obligations, including EU GDPR, CCPA, and PIPEDA requirements

4. How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

• Service Providers: With trusted third-party vendors who assist us in operating our business, such as hosting providers, analytics services, and communication platforms
• Affiliated Entities: With Pyraxis Holdings™ and other entities within the Fireside AI corporate family for operational purposes
• Business Transfers: In connection with a merger, acquisition, or sale of all or a portion of our assets
• Legal Requirements: When required by law, regulation, legal process, or governmental request
• Protection of Rights: To protect the rights, property, or safety of Fireside AI, our users, or the public
• With Your Consent: When you have given us explicit permission to share your information

5. Cookies and Tracking Technologies

Our platform uses cookies and similar tracking technologies to enhance your browsing experience and collect usage data. For detailed information about the specific cookies we use, their purposes, and how to manage them, please see our Cookie Policy.

Types of Cookies We Use

• Essential Cookies: Required for basic website functionality and cannot be disabled
• Analytics Cookies: Help us understand how visitors interact with our platform through aggregated, anonymized data
• Marketing Cookies: Measure the effectiveness of our marketing campaigns

You can control cookies through your browser settings or our Cookie Settings panel. Disabling certain cookies may limit your ability to use some features of our platform.

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption (TLS/SSL), secure authentication via OAuth 2.0, access controls, secure data storage, and regular security assessments.

The Climate Insight Platform utilizes a separated database architecture specifically designed to meet international regulatory requirements and ensure data isolation between users.

While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security of your data.

7. International Data Transfers

Fireside AI operates internationally with team members and consultants in the United States (California and Wyoming), India, and Singapore. Your information may be transferred to, stored, and processed in any of these locations.

When we transfer personal information across borders, we take appropriate safeguards to ensure that your information receives an adequate level of protection in accordance with applicable data protection laws, including the use of standard contractual clauses and compliance with local data residency requirements.

8. Your Rights and Choices

8.1 European Economic Area (GDPR)

If you are located in the European Economic Area, you have the following rights under the General Data Protection Regulation (GDPR):

• Right of Access (Article 15): Request a copy of the personal data we hold about you
• Right to Rectification (Article 16): Request correction of inaccurate personal data
• Right to Erasure (Article 17): Request deletion of your personal data (“right to be forgotten”). You can exercise this right directly from your Profile page on the Platform.
• Right to Restrict Processing (Article 18): Request limitation of processing of your personal data
• Right to Data Portability (Article 20): Request your data in a structured, commonly used, machine-readable format (JSON). You can export your data directly from your Profile page on the Platform.
• Right to Object (Article 21): Object to processing based on legitimate interests or direct marketing
• Right to Withdraw Consent (Article 7(3)): Withdraw consent at any time through Cookie Settings

8.2 California Residents (CCPA/CPRA)

• The right to know what personal information we collect, use, and disclose
• The right to delete your personal information
• The right to correct inaccurate personal information
• The right to opt-out of the sale or sharing of personal information
• The right to limit the use of sensitive personal information
• The right to non-discrimination for exercising your privacy rights

8.3 Canadian Residents (PIPEDA)

• The right to access your personal information
• The right to challenge the accuracy and completeness of your information
• The right to withdraw consent for the collection, use, or disclosure of your information, subject to legal or contractual restrictions

8.4 Exercising Your Rights

To exercise any of your privacy rights, please contact us at [email protected] or use the self-service tools available in your Profile settings. We will respond to your request within the timeframe required by applicable law.

9. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, comply with our legal obligations, resolve disputes, and enforce our agreements. Research data and project files are retained for the duration of your account. Upon account deletion (GDPR Article 17), all personal data is permanently removed within 30 days. When personal information is no longer needed, we will securely delete or anonymize it.

10. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child under 18, we will take steps to delete such information promptly. If you believe we have collected information from a child, please contact us at [email protected].

11. Third-Party Links and Services

The Platform integrates data from third-party scientific APIs (USGS, NASA, NOAA, ESA Copernicus, Open-Meteo, IRIS/SAGE, GBIF, and others) and may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party services you access through our platform.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. We will notify you of any material changes by posting the updated Privacy Policy on our website with a revised “Last Updated” date. Your continued use of our services after any changes constitutes your acceptance of the updated Privacy Policy.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: